As stated by (Durosaro,2007), records are important tools for effective planning and administration ofa school. School records occupy strategic positions in the effective andefficient organization and administration of the school. This is because theydocument the planning and implementation of an appropriate course of actionsallowing proper monitoring of activities or tasks.
Records are importantbecause they serve as major information tools that sustain the school and aidin achieving educational goals and objectives. In this sense, records restoreteaching competence and maintain the trend in the history of teaching andlearning processes.Managing school records given by (Fasasiin Osakwe, 2011) is meant to enhance the performance of school administrators.An adequate records management programmed co-ordinate and protects aninstitutions records, sharpens the effectiveness of records as managementmemory, and helps to simplify intra-organizational and communication problems.The management of records in schools, like in any other organization, is acyclic process involving principals, teachers, students, messengers and cleaners.Most records are handled by school heads and are kept manually, hence theprocessing, retrieval, and utilization of records is not always easy.
Furthermore,Records management is an established theory and methodology for ensuring thesystematic management of all records and the information they contain throughouttheir life-cycle. According by (International Standard ISO 15489, 2001) recordsmanagement is defined as the field of management responsible for the efficientand systematic control of the creation, receipt, maintenance, use anddisposition of records, including the processes for capturing and maintainingevidence of and information about business activities and transactions in theform of records.Especially, record, as defined by the (American HeritageDictionary, 1980) and cited by (Onifade, 2004), are information or data on aparticular subject collected and preserved. This definition implies that anyprocessed or unprocessed datum that is collected and kept for future useconstitutes a “record”.
In other words, a record is defined as a documentedproof of a transaction. School records such as books, documents, diskettes, andfiles in which are embodied information on what goes in school like social,academic and non-academic activities, important events, and so on. The schoolplant as well as other relevant information focusing on the growth anddevelopment of the school (Olagboye, 2004).Thus,a manual record management is one that does not base on a technology ofcomputer system. Consequently, the crucial information that recorded and keptin paper-based is not safe and not secured properly as well as, a manual recordmanagement lead the record information at risk.Throughthe above-related literature, the researcher has been motivated and inspired todesign and developed a web-based system.
Correspondingly, this web-based systemwill be created to eliminate the paper-based environment in order to lessen thetask and save more time for handling ahuge records manually, to sustain the lack of manual record management, tosolve the problem encountered when it comes to manage the huge data orinformation of a university, to make sure that all crucial information orrecords in a system is safe and secured properly with the help of local and onlinebackup, to organize and properly manage all the important records according tothe type of documents to be stored in the system, to minimize the storage ofschool to keep the records, as well as, accurately, reliable and fast deliveredby a daily transaction of records ofUrdaneta City University.