Within the NHS we ensure that we get the new recruits into post as soon as possible whereas with the Disclosure and Barring Service and Occupational Health Department work with over NHS Trust’s as well as ours o they are unable to get checks completed as quickly as we want. 1. 4 Explain your main responsibilities, how these fit into the organisation’s structure, and how these contribute to achieving your organisation’s mission My main responsibilities are to support the recruitment of new staff into the Trust to ensure the Trust can continue to give outstanding care to patients. My responsibilities are listed below. 1.
To maintain up-to-date awareness of relevant legislative and procedural changes, as advised by their Team Leader or Operations Manager. Adapting working practices as appropriate. 2. To maintain an awareness of the current Trust vacancy position in order to advise applicants appropriately. 3.
To contribute to the provision of an efficient, timely service by maintaining an awareness of the workload demands Of other team members, reprioritising own workload as necessary. 4. To coordinate the recruitment/redeployment administrative activity Trustwide or external organisation under the terms of a Service Level Agreement.
. Establish and maintain accurate vacancy records on the Recruitment Systems (recruitment/computer administrator systems) in use and the At Risk database. 6. Ensure the accurate and timely production of paper staff files.
7. Liaise with the Recruiting Manager to agree timings for advertisement, early closure of the advert if possible, shortlisting and interview as process requirements allow under guidance from the Team Leader. 8. Deal with telephone and e-mail enquiries from all sources, e. g.
manager, staff, members of the public and outside bodies.Receiving requests for application forms by telephone, e-mail, letter or in person and answering queries relating to posts advertised or recruitment processes. 9. Undertake reference requests, chasing referees where necessary. Ensuring that verbal references are followed up appropriately. Advising applicants on the suitability of referees, in line with the Recruitment & Selection Guidelines. Invite short listed applicants to interview, ensriing all correct papemrork is sent out, formulating special interview letters where necessary. 10.
Ensure any requests for assistance by disabled candidates are dealt with appropriately. 11. Obtain Occupational Health clearance, liaising with the Occupational Health Department as necessary. 12. 0btain required documents for criminal records bureau checks (Police clearances) and ligibility to work checks in line with legislative requirements.
Liaising with the manager and appointee to ensure all clearances are received prior to a starting date. 13. Identify applicants who need work permits/visas or Home Office registration. Advising those applying for posts where work permits will not be obtainable as appropriate. 4. Preparing letters to withdraw offers of employment as advised by Manager or Assistant HR Manager 15. Advise Managers of correct administrative procedures and process if necessary for systems used in the recruitment/redeployment process , e. g.
checking of ocuments, requirements of the Two Tick Symbol for disabled candidates. 16. Obtain NMC (Nursing & Midwifery Council) /HPC (Health Professions Council) clearance and expiry date of PIN (Personal Identification Number) or other professional registration, using website or by telephone. Enter information on to payroll documentation for diary purposes.
7. Negotiating a starting date with the successful candidate and line manager, taking account of induction availability and the requirements for all necessary checks relating to the post and arranging for the successful applicant to attend an HR interview o that identification documents can be checked under UV light and referred if appropriate. 18. Arrange for correspondence to be sent to non-appointed candidates and arrange interview feedback where requested. 19. Ensure that employee files are compiled, with all relevant paperwork completed and enclosed. 0. Ensure timely and accurate preparation of offer letters, compiling contracts in accordance with Trust Policies and procedures.
Selecting appropriate clauses to reflect any special conditions of employment e. g. fixed term appointments, work permits, CRB (Criminal Records Bureau) learance, on-call. Calculating annual leave and inserting salary scale and correct notice period of termination of employment. Ensure signature by Team Leader. 21 .
Co-ordinate the production of appointment packs, book a place on the Trust’s induction programme. 22.Ensure all department databases are updated including induction, CRB (Criminal Records Bureau) check and visa check for diary systems. 23.
Initiate and prepare payroll documentation, ensuring accuracy of coding, salary details and previous service. 24. Ensure that Recruitment systems in use are properly organised and maintained. These both refer to computerised recruitment systems. ) 25.
Ensure that complete confidentiality is maintained at all times in dealing with personal and sensitive information on personal files, job applications, CRB checks, passport and visa documentation. 26.Liaise with managers regarding work placements, obtain all necessary documentation, Occupational Health clearance and references. Prepare honorary contracts. Ensure enough time is allowed for HeafTest and Occupational Health clearance.
27. Receive change of conditions forms and decide on appropriate action, generate contract or letters as necessary. 8.
Complete reporting information (source reports) when necessary. 29. Accompany Team Leader or Manager to induction/meetings when required.
30. Maintain security of premises, ensuring that all documentation is secured when not in use. 1 .
Ensuring that best practice in terms of customer service and Equal Opportunities are observed at all times. 1. 5 Define policies, procedures, systems and values of your organisation relevant to your role Procedures and policies I follow in my work are to ensure that information is secure to keep within Data Protection Laws, to ensure all new recruits are leared to work in the hospital environment by completing all the pre- employment checks, such as, references, Occupational Health and DBS. I must also comply with dress code and a professional telephone manner.